RPG Research 2021 Q4 Board Meeting Minutes
December 30th, 2021
Meeting Notes taken by Daniel Ivey as Secretary Pro Tem during Danielle Whitworth's illness.
Video of meeting here: https://www.patreon.com/posts/rpg-research-q4-60644491
12/30/2021
6:09 PM PST
6:09 PM PST Start Time of Board Meeting for Q4
Present:
William Hawkes Robinson from Spokane
John Erick Welker from Spokane
Brooke Lively from Spokane
Niklas Anderson from Spokane
Emily Messina from Miami
Grant from Garden Grove
Dawit Silver from Spring Maryland
Daniel Ivey (acting Secretary) from Spokane
Syrus from Spokane Valley
John D from Smith River California
Max from New York
David from Spokane
6:19 PM PST Agenda Shared
6:20 PM PST Meeting Called to order by Daniel Ivey
Seconded by Hawke Robinson
John Welker Board member changes: none
Niklas: Nothing to vote on
Daniel Ivey: Nothing to vote on
Brooke: Nothing to vote on, Another check coming from verrant
Emily: Nothing to vote on
JD: Nothing to vote on
David: Nothing to vote on
Max: Nothing to vote on
Syrus: Nothing to vote on
Technology Report: Niklas
No major outages
4 to 5 active volunteers in his dept
Going to be migrating Odoo
His schedule will be changing, will be unavailable on weekends but
will be available earlier
Staff: Dawit, Anthony, Patrick, Trevor, Erick
No security breaches as far as we know
No ransom ware attacks
Going to be changing default passwords
BCI Update
Starting to write code
Using GoDot as platform
Going to be text based for now
Should have warehouse Feb - March
6:42 PM PST Brook left at
Studio updated
Newer Camera in studio
6 VR headsets
Dedicated Minecraft Servers
6:46 PM PST
Staffing Report: John Welker
Onboarded several new GM’s
Had someone volunteer to help with online social media (Rin They/them)
A little shy of 200 volunteers
183 volunteers, give or take
Had 2 GM’s go through Baseline this quarter
Stuck at final paperwork, will need from Danielle
6:53 PM PST
Finance Update: Hawke Robinson
2020 raised nearly $20,000 USD.
Totals raised in 2021 pending report from Kate (absent)
Up to date on all licenses
Currently have Donation Account: $1699.42
Primary Checking: $468.06
Savings Account $100.25
Save future Account: $7050.00 (warehouse/museum)
6:55 PM PST JD left
As planned, 2021 we Intentionally slowed down so we could shore up internal infrastructure, training, etc.
On track
On budget
We have enough in account to get through year 2022 at status quo
All server upgrades came out of Hawkes account, did not use donor funds from account
7:00 PM PST Events and opp report: John Welker
Paranoia game,
Drop in Spark Central
RPGA
Will no longer taking holidays off
Tolkien Moot
Celebrated 5 years at Spark Central (with them 4 years)
Spocon postponed
Cthulhu game canceled
Tomorrow Paranoia game expected
Spark Central averaging 1 online game and 2 tables
Danielle had child and took leave of absence
No legal or internal events
David question: Does not have anyone to cover on Saturday.
Dawit question: Is interested in participating more in events.
Learning Mate has been consuming a lot of time for Hawke. Hawke will
be time boxed soon. Has had a huge effect on all groups.
7:12 PM PST Open Floor
John Welker: No topics
Niklas: No topics
David: No topics
Daniel: No topics
Emily: No topics
7:14 PM PST Emily Left
Syrus: No topics
Max: Will be more open for Grant Work. Soft no in grant writing is
good for rapport building
Dedicated facility was required for grant work
Anyone else: No topics
7:18 PM PST End of Board Meeting for Q4
******** General Notes *********
The Future
2022 number 1 priority. Establish Dedicated Community Center
Resume Online Prescence
Regular Blog and Social Media Posts
Raise funds to cover new expenses
We have a safety net of up to $1800 per month
Need to expand to Idaho Office
Need to register in Idaho as a nonprofit
Resume online streaming
Need to get media attention for warehouse
RPG journal
RPG annual conference
Need to change holiday weeks (people want to volunteer and play during
their break)
Key staffing:
Director of fundraising and community outreach (who wants to be board member)
Grant writer
On site Game masters to run community programs minimum (12 by march or April)
Studio Broadcast staff (2 to 3)
Need to get Diplomas completed
Collaboration with people in justice cycle potential.
Make sure Community outreach and training is reliable and stable.
Only Conventions planned for 2022
TolkienMoot XVIII (18) 2022
RPG Research Conference 2022
SpoCon (Maybe last one) 2022
End of Meeting